Payables and receivables take more of your finance team's week than they should.
Arcovo builds AI employees that process vendor invoices, follow up on overdue accounts, and keep both sides of your ledger current. Your finance team reviews and approves.
Pain points this solution addresses
Pain Points
Your vendor invoices arrive in a variety of formats but your AP tools need a standard import.
Your vendor invoices come as photos from field crews, Excel spreadsheets from suppliers, email bodies with line items, and the occasional clean PDF through a portal. Getting all of that into your system is step one. Step two is coding each line to the right project, department, and GL account, which requires understanding the work and how your contracts are structured.
Pain Points
Not every overdue account deserves the same follow-up.
A $500 transactional invoice and a $50,000 strategic account are both overdue, but the right follow-up looks completely different. Your collections software sends the same reminder to both because it doesn't know the relationship context. Your CRM knows the strategic account just filed support tickets and your sales team knows they're mid-renegotiation, but your AR system doesn't see any of that.
Pain Points
When both sides of your ledger are current, your cash position stops being a guess.
Your CFO needs to know what's committed on the payables side and what's expected on the receivables side to make real decisions about hiring, investment, and operations. When invoices take a week to hit your books and collections are running behind, the cash forecast is working from stale data.
They don't just hand you something that becomes obsolete in six months, they help you stay up to date as the technology changes.
How It Works
Every solution follows the same logic.
Every Arcovo solution follows a simple logic. Something triggers it, your AI employee does the work, and a human reviews before anything goes out. Same shape, every time.
Trigger
Something hits the ledger
A vendor invoice arrives by email, portal, or text. A customer invoice crosses its due date. A payment fails or a dispute gets flagged. Any of those can be a trigger, and your AI employee starts processing on both sides of the ledger.
AI Action
They process both sides
On payables, your AI employee captures invoices in any format, codes each line to your GL, and reconciles against the PO. On receivables, they pull customer context from your CRM, identify blockers, and draft follow-up calibrated to the relationship.
Outcome
Your finance team approves
Invoices arrive captured, coded, and reconciled. Overdue accounts have context-aware outreach ready to review. Your finance team spends their time on approvals, exceptions, and forecasting instead of data entry and manual follow-up.
Real Results
AP stops being data entry
One Arcovo client, a retail operation, had someone spending two to three hours daily on 40 to 50 vendor invoices across Google Drive, Excel, and QuickBooks. Now their AI employee captures, codes, and routes approvals automatically.
Collections that protect deals
Your biggest client gets a personal, context-aware message about their overdue invoice while transactional accounts get systematic outreach matched to their volume. Both segments get the right treatment without the tension a one-size approach creates.
They were able to standardize and simplify problems that seemed unique to us.
Let's Compare
What changes when both sides of the ledger run?
| Comparison area | With ArcovoAI Solution | Without Arcovo |
|---|---|---|
| Invoice Capture | Every format, every channel | Only clean PDFs in the portal |
| GL Coding | Auto-coded by project and department | Manual, one invoice at a time |
| Collections | Calibrated to each relationship | Same template for every account |
| Cash Visibility | Both sides current, every day | Depends on what got entered last week |
| Team Focus | Approvals, exceptions, forecasting | Data entry and follow-up emails |
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